Payment of Tuition, Fees, and Room and Board
Belmont Abbey College bills the student rather than his or her parent(s), as required by the Family Educational Rights and Privacy Act of 1974. Each semester a bill is made available through Self Service, our on-line web portal (please visit our web site at www.belmontabbeycollege.edu). The billing statement prepared by the Student Financial Services Department includes all charges for tuition, fees, and room and board. Financial responsibility begins with registration for a course. A student’s failure to attend classes will not cancel his or her bill. Tuition, fees, and room and board are due on the following dates:
Fall 2023 Semester
(Returning Students) |
July 1, 2023 |
Fall 2023 Semester
(New Students) |
July 12, 2023 |
Spring 2024 Semester
(All students) |
December 4, 2023 |
Summer 2024
(All students) |
May 8, 2024 |
If a bill remains unpaid after the due date without payment arrangements being made, a $300 late charge may be added. All money is credited on the day received, NOT the day mailed.
A student must pay the bill in full or make arrangements with Student Financial Services to enroll in a Semester Payment Plan. An administrative fee is assessed at the time of enrollment. The bill is then payable in installments throughout the semester. Failure to adhere to the payment plan will result in the canceling of future registrations and a hold on the student’s transcripts, and may also result in suspension from classes. Legal action may result to collect monies due the College.
Belmont Abbey College will accept cash, check, money orders, and most major credit cards for payment of tuition, fees, and room and board. All debit and credit card payments are subject to a 2.85% merchant service fee. Electronic checks can be submitted online, or you may mail a check to the College. Payment plans are available (please see our web site: www.belmontabbeycollege.edu/paymentplan). It is the College policy to write the student’s ID number on the face of the check or money order to ensure accurate posting. By submitting a check, please be aware that you are authorizing Belmont Abbey College to use information on your check to make a onetime electronic debit from your account at the financial institution indicated on your check. This electronic debit will be for the amount on the check. Funds may be withdrawn from your account as soon as the same day your payment is received.
Outstanding Financial Obligations
Students must clear ALL financial holds in order to register for classes, make schedule changes, receive or send transcripts, view transcripts on line, or to graduate.
The following types of outstanding financial obligations can cause a financial hold to be placed on a student’s record and stop registration transactions:
| Business Office: |
Any outstanding tuition, default on payment plans, late charges, write-offs, or delinquent loan payments. |
| Library: |
Any late fines or replacement fees for books not returned. |
Residence Life:
|
Residence Hall damage or other fines. |
Campus Police:
|
Any outstanding parking fines.
|
In order to clear a financial hold, a student must pay the obligation due in full, or make suitable payment arrangements with Student Financial Services.
Withdrawals and Refunds of Tuition and Fees
Dropping a Course
A student leaving a course during the Drop/Add period will incur no tuition charge for that course. A student’s transcript will not be affected. Dropping all classes and completing the exit survey during the Drop/Add period constitutes withdrawing from the College.
Withdrawing from a Course
After the Drop/Add period ends, a student leaving a class must formally withdraw from the course in order to receive a grade of “W”. The student will be liable for any associated tuition charges.*
Abandoning a Course
A student who does not formally withdraw from a class or stops attending class after the drop/add period will receive a grade of “FA” for the course and will be financially responsible for all charges associated with the class. Title IV refunds are processed based on last date of attendance.
*Traditional Students Who Pay a Flat Rate for Tuition:
During the Drop/Add period if a full-time traditional student withdraws from a course but continues attendance in other courses at the College, resulting in a “part-time” status, they will be charged accordingly. If a traditional student withdraws from a class after the end of the Drop/Add period, but remains enrolled in the College, there is no refund for the withdrawn class. In addition, a student will be charged accordingly for registering for additional credits in sessions beginning at a later date during the semester.
Withdrawal from All Classes/from the College
Unofficial withdrawal does not cancel an account. A status of “Withdrawn” will not be given to any student who does not fill out the proper withdrawal forms provided by the Registrar. No withdrawals will be accepted over the telephone.
Title IV Credit and Refund Processing Schedule
Many factors can contribute to a student’s account having a credit balance. In order to facilitate proper accounting, all student account credit balances will be reviewed and disbursed according to the table below.
Fall 2023
|
Session I Refund
|
08/30 |
|
Session II Refund
|
10/28
|
|
Remaining NC Need Based Refund
|
tbd in NOV.
|
Spring 2024
| Session I Refund |
1/24
|
| Session II Refund |
3/24
|
| Remaining NC Need Based Refund |
tbd in APR
|
Note: Above table assumes a 16-week semester. Shorter sessions, such as during Summer School, will be pro-rated accordingly
Students Receiving Title IV Aid
Federal Title IV policy determines the amount of Title IV aid to be returned to the Federal Government if a student withdraws from Belmont Abbey College during a payment period or period of enrollment (semester) during which the student received Title IV Aid (federal financial aid). If the withdrawal date is before 60% of the semester has been completed, Belmont Abbey College must calculate the percent of Title IV aid that the student did not earn. The percent earned equals the number of days completed, up to the withdrawal date,* divided by the total number of days in the semester. The percent of unearned federal financial aid is determined by the following: (100% - percent earned) x the amount of aid disbursed toward institutional charges. The unearned Title IV aid will be returned to the Title IV programs. The order of return is dictated by the federal regulations as stated below. If 60% or more of the semester has been completed, the student shall be considered to have earned all of his or her Title IV assistance.
Abbey Distance Program Students please note: Abbey Distance Program students must drop and add classes on the same day to avoid changes to their financial aid awards.
Order of Return of Title IV Funds
Unsubsidized Stafford Loans
Subsidized Stafford Loans
PLUS Loans
Federal Pell Grant
FSEOG
Other assistance under Title IV
*Withdrawal Date is defined as the last date of attendance.
School Responsibility
Belmont Abbey College must return unearned Title IV Aid up to an amount that is equal to the total institutional charges for the payment period times the percentage of the Title IV aid that was unearned.
Student Responsibility
The student is required to return unearned Title IV assistance.
The student or a parent repays the calculated amount attributable to a Title IV loan program according to the loan’s terms.
If a student is required, as a result of withdrawal, to return grant funds to the Title IV programs, he or she will be responsible for returning only 50% of that grant amount; the other 50% will be forgiven.
Cancelled Course Refund Policy
If Belmont Abbey College cancels a course, 100% of tuition is refunded to those students who pay by the credit hour.
Tuition, Room and Board charges during the Coronavirus pandemic
The existing refund policy as articulated in the College Catalogue [1] will remain in effect for students withdrawing from the College.
- Students withdrawing from the College during the Drop/Add period will not be charged tuition.
- Students withdrawing from the College during the Drop/Add period will be charged Room and Board on a prorated basis. All applicable fees will remain.
- Students withdrawing from the College after the Drop/Add period will be charged 50% of Tuition, Room, and Board during the five (5) business days following, and 100% after that. All applicable fees will remain.
- Students withdrawing from the College, during the five (5) business days after the Drop/Add period, will receive a 50% reduction to any institutional award(s) on their account.
Due to the inherent risks during the Coronavirus pandemic and the mitigating measures taken by the College, students will be charged Room and board per its existing policy. In the event of (a) A transition to remote delivery of instruction combined with the closure of its housing and dining facilities; or (b) A mandated closure by local, state, or federal authorities, students will be charged Tuition, Room, and Board according to the schedule in its existing policy. Students will not receive a discount nor a refund of tuition for remote delivery of instruction