Belmont Abbey College

The Catholic College of the South

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Appeals

Appealing to the Financial Aid Review Committee

IMPORTANT: In order for an appeal letter to be considered, it must be written by the student him or herself and submitted to the Financial Aid Office prior to the submission deadline, as indicated in your Satisfactory Academic Progress letter. Appeals must also contain the following information:

  1. Your description of the extenuating circumstances that you believe prevented you from meeting the Satisfactory Academic Progress (SAP) standards. Examples of extenuating circumstances include but are not limited to the following:
    • Unexpected death or major hospitalization of an immediate family member
    • Extended hospitalization or medical condition of the student
    • Victimization of a violent crime or natural disaster
      • Examples that are NOT considered extenuating circumstances include, but are not limited to the following:
    • Work conflicts or lack of transportation to school
    • The time of day the class is being held
    • The professor who is teaching the course
  2. Your Plan of Action – what you will do to resolve the cause of the circumstance which led to unsatisfactory academic progress.
  3. Your contact information. Provide us with a telephone number and email address.
  4. Copies of supporting documentation such as doctor’s letters/bills, death certificate, obituary, police reports etc.

Submitting Your Appeal

You must submit your appeal via email (remember to attach any supporting documentation) to SAPappeal@bac.edu by the cutoff date listed on your Satisfactory Academic Progress letter. Appeals sent to any other email address will not be reviewed by the Financial Aid Review Committee.

After Submitting Your Appeal

Your appeal will be reviewed within 2 weeks of the deadline listed to submit your appeal. The review of your appeal may take longer during peak periods. You will be notified via your Belmont Abbey College email account of the committee’s decision. The decision of the committee is final.

During the review process the following factors may be considered:

  1. Validity of reasons for failing to meet SAP standards.
  2. Resolution of the problems leading up to your failure to meet SAP standards.
  3. Prior academic history (credits earned vs credits attempted, GPA, number of repeats, etc.).
  4. Any correspondence from your academic advisor.
  5. Your demonstrated motivation to succeed.
  6. Quality of the appeal.
  7. Quality and thoroughness of supporting documentation.