Registration and Advising

Students at Belmont Abbey College use a web-based registration system to register and make schedule adjustments. New or readmitted students will select and register for courses with the assistance of the Program Director. During subsequent terms, students must process their own registrations.

New and readmitted graduate students will receive an acceptance package from the Program Director that will include information on accessing the student’s self-service account. If necessary, students should contact the Director to schedule an advising appointment. Students can contact the Office of Information Technology (IT) at support@bac.edu for assistance with their username/password.

Students can access a variety of personal academic information through self-service, including student schedule, grade report, and academic record (transcript).

The Belmont Abbey Registrar’s Office site contains information about academic calendars, transcript requests, and the academic catalogue.

Students assume financial and academic responsibility for each registered course. Withdrawing does not automatically absolve a student’s financial responsibility for his or her educational expenses. It is a student’s responsibility to follow withdrawal and registration procedures according to policy. Discontinuing attendance or notifying an instructor of a status change does not constitute a drop or withdrawal. If a student fails to complete the appropriate process, he or she will receive the grades(s) assigned by the instructor(s) of record and will be billed accordingly.

Graduate Course Audit Policy

Ordinarily, the auditing of graduate courses is not permitted. Students who wish to participate in Belmont Abbey graduate courses outside of an active graduate program curriculum must be currently enrolled in a Belmont Abbey Graduate program, or they must apply to the Graduate School as a non-degree seeking student. Students who participate in courses as a non-degree seeking student will be charged regular graduate tuition.

Repeating a Course

Students may retake any course in the graduate programs. If a student retakes a course, the original grade will continue to appear on the transcript, but in the computation of the cumulative grade point average the new grade will replace the original. This policy will apply regardless of whether the new grade is higher or lower than the first.

If a student repeats a course that was originally passed (with a grade of C- or better), no additional credits will be earned.

Withdrawing from a Course

For 8 week classes, the deadline to withdraw is Friday of the 5^th week of class.

For 15 week classes, the deadline to withdraw is the Friday of the 11^th week of class.

A grade of “W” will appear on the student’s transcript and there will be no refund of tuition. Withdrawal forms are available in the Registrar’s office and on self-service. Withdrawals may be emailed to registrar@bac.edu.

Time Limits

Transfer of Graduate Credit from Other Institutions

Students may transfer a maximum of six hours of graduate-level credit from another accredited institution, subject to approval by the program director.

• Transfer courses must be compatible with the graduate program curriculum.
• Students must have earned a grade of B in the course to be considered for transfer credit.
• Non-academic courses (seminars, workshops, etc.) are not acceptable as graduate transfer credit.
• To be considered, requests for transfer of credit must be made in writing in conjunction with receipt of official transcripts.
• The request to transfer credits must be made prior to completion of 18 semester hours of the Belmont Abbey program.
• Courses must be taken within the seven (7) year time limit for the program.

Grades earned in transferred credits are not calculated in the student’s grade point average and will appear on the transcript as “TR.”